Christchurch Earthquake Relief

The Canterbury region has had it rough lately, with 2 major earthquakes in the last 6 months.

As a number of our team live and work in Christchurch (their office is adjacent to Christchurch Central Hospital), we’ve seen first hand the devastation caused by these events.

Our thoughts are with all those affected by the recent tragic event.

But, we’ve also seen the incredible power of community, as New Zealanders have banded together to help family, friends, businesses and neighbourhoods in need. A prime example of this is The University of Canterbury Student Volunteer Army. This 15,000 strong group of students has done a remarkable job of providing bulk help to those in some of the worse affected areas.

However, it’s not only local support that has helped Christchurch on the road to recovery quicker, but also the sheer volume of international aid that was offered within hours.

I know for me personally, to wake up on the morning following the earthquake and hear that Australian Search & Rescue teams were already in the country, and that teams from afar abroad as Taiwan, Japan and the USA were on their way was overwhelming. I’m sure many other Christchurch residents feel this way.

As a cloud-based organisation, our staff in New Zealand were able to get back on their feet quickly and continue to work remotely (they are now safely back in their office), keeping all systems running smoothly for our customers.

Unfortunately, not all businesses have got off so lightly, so to help Christchurch businesses not only rebuild, but better prepare themselves for the future, we’re offering Saasu completely free to those affected until 31 March 2012.

12 months of secure, worry-free accounting until 31 March 2012

To take advantage of this offer, simply sign up to our free plan, and contact service (at) saasu.com with your details.

For those businesses requiring additional support, or who are looking for an accountant or bookkeeper nearby to offer sound advice in these trying times, our Accounting Partner listing page is a great place to start.

To pay respect to those who lost their lives in the February 22 earthquake, today the Christchurch community will come together for a day of remembrance, as the New Zealand Government holds a National Christchurch Memorial Service. This newly created regional holiday will provide locals with the chance to take a day off to reflect on the past month.

Image source: twitter.com

Angry earth

Saasu operates our new New Zealand business from Christchurch out of the Acclipse head office. Many of the staff have been traumatised by this event and we have also learned that one of our Saasu Accounting partners was lost in one of the collapsed buildings. Our thoughts go out to the families who have lost loved ones and in many cases are still in an agonising wait for news.

I’m sure we’ll learn of more tragedy so people will have to be brave in coming weeks. If anyone can do this, these Crusaders of Christchurch can. As a Director of Acclipse I’ve met many of them and they are a truly special group of people with bigger than normal hearts.

Rhys Taylor, our Saasu Marketing Manager, was in the office at the time the quake struck and captured the footage and told his story to CNN as it unfolded. Reading his twitter feed was a real life sobering account of events.

The team in Christchurch have been going through a continual nervous existence for months now. It hasn’t just been this event. Numerous evacuations, lot’s of uncertainty and ongoing engineers reports to check the building above their heads will hold up. It’s a harrowing daily existence. Even on my last visit there was a tremor in the middle of my presentation to 60 accounting firms in Christchurch. So I imagine that it must start to send you crazy not seeing an end to it. The human toll has been enormous and that should be the only focus for the time being. We’ll announce support plans for affected businesses in the coming week after we get through this period of triage. People first.

Edge of the Web

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If you’re a business owner I recommend attending conferences. The trick is to pick the eyes out of them. I only go to about three a year as either a speaker or a sponsor. So ruthless choices are required. My picks are Barcamp, Edge of the Web and CeBIT.

Edge of the Web is coming up in November (Perth, Australia), brought to you by the Australian Web Industry Association (AWIA). It is designed for business stakeholders trying to create next generation business practices that utilise the web. The people behind Edge of the Web recognise that technology and the web are an integral part of the business model. So often I see business people who think their business is “what” they do rather than “how” they do it.

Nearly all businesses are hybrid technology businesses these days,
they are part technology company and part product or services. The “how” is all about technology.

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I’ll be at the conference talking on SaaS (Software as a Service) as an Ecosystem for businesses to operate in. Having your business in the cloud is becoming an integral part of an effective “how” component in your business. Some smart cookies (and coincidently good friends and customers of Saasu) will be there also such as the Madpilot, Myles Eftos and Millstreams, Adrian and Rosemary Lynch. I also hear that Jordan Brock and his 5 Senses Coffee with be there. 5 Senses was at a recent Barcamp, and the coffee experience just made it ultra-pleasant between sessions.

If you are not sure if this applies to you then consider a sole trader services business as an example who has a large portion of what they do dependent on technology. Getting the books done, preparing marketing material, email, franchising, scheduling, managing inventory, procurement, network marketing etc. It’s all about technology.

If you want to get to Perth then Saasu wants to pitch in and help by subsidising the trip a little through a cheaper Saasu subscription. Just use voucher code AWIA-EDGE when you renew or signup to Saasu NetAccounts. We will add 3 months to your business file renewal date once we confirm you have registered for the conference*.

Edge of the Web is on 6th and 7th of November, Perth WA. AWIA members $395, non-members $450.

ASIDE: If you aren’t already an AWIA member then get on board. Saasu did and never looked back. We are now on their committee and can honestly say it has been a great expereience dealing with some amazing web savvy members and receiving so much businesses through our membership.

If you have multiple business files in your subscription it will be pro-rata calculated. Offer ends 6th November 2008. One voucher at a time sorry. This offer can’t be used in conjunction with any other offer.

Team Time & Video Marketing Tip

Animoto videoToo often we all get caught up with business and forget to make time for the important things. Spontaneously spending time out on the water recently (see nifty professional looking video that anyone can make) was a worthwhile endeavour and prompted some of the big questions in life -

  • Why did it take so long for Captain Cook in his ship ‘The Endeavour; so long to find the world’s best harbour in Sydney?
  • Why are yachts always ladies?
  • Why don’t we do this more often ?
  • Why is it so hot?
  • How does animoto let you make such great videos in under 10 minutes? Why don’t we use it more often? Why doesn’t every small business use it on their website when it is sooo easy?

Platinum Award For Excellence In Innovation

In all the excitement last month, we forgot to put a blog posting up for our recent CeBIT award which we received at the end of the show. This was a big deal for us. It is a Platinum award which is the highest level and one of only two Platinum awards they hand out.

We beat about 700 companies to get it so not a bad effort. Read the buzz if you like detail.

Cheers, Peter.

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Web 2.0 Award – Chalk Another One Up For Saasu

We don’t think of ourselves as a Web 2.0 company but somehow we keep getting tagged as one and I suppose a lot of our thinking tries to be contemporary so we consider it a compliment to be named on a ‘Leading Web 2.0 Companies List‘ issued recently on Read/Write Web by Ross Dawson and Richard McManus along with some other fairly cool companies. It might not be as global as the Platinum Excellence in Innovation Award we also won recently but it makes us just as proud! We would have liked to see a bunch of others on the list too (like Campaign Monitor for example which we use here at Saasu). The comments on that list are closed for now so feel free to make some comments on the other links above or comment here and we will pass them on. Cheers, Peter.

Frankly My Dear – I Need An Entrepreneur

We were pleased to have Saasu featured at a course on entrepreneurship last week held by trendy education group FRANK TEAM, around 40 students were there to hear about how to develop their ideas and of course how Saasu can make the journey easier. We thought we’d help the best ones get off the group by sponsoring the event with prizes. We’ll try and profile the best ideas here too. Cheers, Peter.

CeBit

We’ll be at CeBit for the next few days. Come down and say hi – we’re in Hall 4 :)

Reducing Data Entry Errors

There are many methods for reducing input errors in your online accounting file. Accountants use workflow processes that they know will create more predictable accuracy. Learning about some of these and adopting them in your accounting routine is a good investment in time that will reward you for many years to come. Some of these methods are discussed below, however there are many more:

Basic review of your transaction listings

As you create transactions they will appear in your transaction list for the date period applicable. The process is usually to Add a new transaction to the List, Save and Close the transaction and then check the transaction for correctness. You cannot check all the detail for transaction but the main items such as Date, Amount and Contact can be verified. This is the most basic and quickest, but least thorough, of checks you can do.

Review of your Transactions by Account report

This is a good report for checking you have used correct tax codes and ensuring you have chosen the correct Account for you transactions. You might scan the report to ensure that (for example) all your sales appearing in an Account for Income: light fittings would have the same tax code. You might also check that there aren’t any stray transactions in this Account that shouldn’t be there.

Use the duplicate function for adding transactions

When you use the Duplicate button on any Add/Edit Transaction screen you are creating an exact copy of the transaction you are viewing with a few fields cleared like the Date for example. This helps produce consistency in your transaction adding over time as you will be using the same Account, Tax Codes and Summary as you are duplicating the information not entering it.

Use Transactions Lists to help in adding transactions

A good example of this is when you have regular periodical payments you make for things such as subscriptions, rent, bank fees that are often the same each month except for the transaction date.

  1. Load the Transactions for a Contact and click the plus icon next to the transaction to load a duplicate.
  2. Then you can include the date for this new transaction and amend any other differences (eg. Summary..”Jul08 rent” to “Aug08 Rent”) and then save the transaction.

Use the Transaction Lists to help in adding transactions

As in the above example you can create a list of transaction for the previous month (or period). Use the same process to create new transactions for the new month (or period).

Additional

Make sure you have paperwork, invoices, and bank statements to back up you data entry. Just assuming these things will happen each month (or period) doesn’t mean they actually do!

Online Banking Templates

Online banking systems provide template technology that allows you to store a list of payments that you make on a regular basis (e.g. payroll or payment to suppliers). Each time you need to make payment you load the template, amend any amounts to be paid and process the payments with a few clicks.

You can use templates to quickly process:

  • cost of sales items such as materials, inventory, services
  • contractors
  • employee pays
  • Internet connection fees
  • mobile phone, telephone and facsimile charges
  • yellow pages directory listing
  • insurance premiums
  • couriers
  • stationary account
  • postage account
  • etc…

You can set-up templates to have majority of your payments processed in one online banking transaction.

It may be possible to pay all or most of your bills at once, depending on your business size and whether or not your suppliers accept Direct Crediting to their bank account. If you are able to use a feature often called ‘pay others’ or ‘pay third parties’ in your Internet banking system then you should be able to do this. It is very rare these days that a vendor will only accept a cheque or cash, so it is possible that the majority of your payment processing could be achieved in one online template transaction.

There may be other positive flow-on effects.

More predictable cashflow, not having to wait on vendors to bank the cheques you write them are examples pf how using templates can help you in ways other than saving time. Many of the Internet banking systems have a particularly handy feature that allows you to print out your list of payments on one sheet of paper, which is great if you don’t like too much paper about the office.

There are costs too.

Like all technology there is the investment of your time upfront to understand the system, however, that cost should pay be repaid quickly. Template charges may also apply.