When you need to find out the total value of your inventory at hand, you can run the following reports in Saasu to find this out.

Balance Sheet Report

Select Reports > Balance Sheet from the main menu. In the initial filters screen, enter the Date for which you would like to see the value of you inventory. Make sure All Tags are selected in the Tags pick list and click on View Report. After the report has been displayed, look for the Asset Account you assign all your inventory items to when you add them, under Assets. The value against this Asset Account is the total value of stock on hand excluding Tax.

General Ledger Report

Select Reports > Accountants > General Ledger Detail from the main menu. In the initial filters screen, enter the Date you started your Saasu file (or any date even before you think you started if you cannot remember the exact date). Make sure All Tags is selected in the Tag picker, and select the Asset Account you assign all your inventory items when you add them to the inventory, from the Account drop down. Click on View Report. After the report has been displayed, the Balance shown at the end of the report is the total value of inventory items on hand excluding any Tax.

Transaction By Account Report

You can also use this report to view the total value of inventory on hand. Select Reports > Transaction By Account. In the initial filters screen, enter the Date you started your Saasu file (or any date even before you think you started if you cannot remember the exact date). Make sure no Tag filters are set, and select the Asset Account you assign all your inventory items when you add them to the inventory, from the Accounts pick list. Click on View Report. After the report has been displayed, the balance shown at the bottom of the report is the total value of inventory items on hand including Tax.

Troubleshooting

After running the reports if you feel the figures do not seem right, there could be several reasons to why this is so. We have listed the most likely reasons below;

• You may still have purchases of type Order with payments applied that have not been converted to actual Purchases yet. i.e. Saasu is treating this like a deposit against an order. Load the Order, change it to Purchase and then save the transaction.
• You may have traded Inventory Items instead of treating them as Assets. Treating stock as an Asset is using the perpetual inventory system (when you click “i inventory this item” in the set-up screen for each inventory item). Trading inventory items are generally allocated to Income or Expense / Cost of Sales Accounts instead of Asset Accounts.