Entitlement Pay Items Accrual Calculations in Pay Transactions

Saasu has Pay Item calculators that are used to work out the hours of entitlement accrual for holiday, sick and other types of leave for your employees pay transactions.

To modify the entitlement accrual (hours) that is generated for each pay transaction choose Payroll > Pay Item and then open the Pay Item and modify the Percentage Rate as required. The default is 8 days (3.0769%) for Personal Sick Leave and 20 days (7.6923%) for Annual Holiday Leave. See FAQ’s below for some examples. Modifying these Percentage Rates doesn’t alter historical transactions.

FAQ’s

How do I know how many days my employees are entitled to?

Seek advise from your advisors as the rules differ for different business and for different zones. Many legal, regulatory and other issues should be considered.

How do I know what Percentage of Gross hours I need to accrue?

Percentage of Gross Hours = Hours Leave Entitlement in period (or year) / Hours worked in period (or year)

Can you give me some examples?

I’ve been accruing at the wrong rate, so what can I do to fix it?

You will need to do an adjusting entry in the employees next pay transaction. You can do this by adding an extra Pay Item in the Next Pay tab for the employee.

1. Choose Employees from the main menu and then click the Next Pay icon (pencil with arrow).
2. Add the Entitlement you need to make an adjustment for in addition to the normal ones that accrue.
3. Make sure Auto-calc is not ticked/checked so that it is off for this extra Pay Item you are adding for this pay.
4. Work out how many extra (or less) hours they should have and enter it.

Zone Specific

Australia (AU)

What should I accrue?