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Changing employee entitlements to hours

If you have accidentally entered employee entitlements (i.e Annual Holiday Leave, Personal Sick Leave) in days rather than hours, follow the steps below to make the necessary corrections.

  • Go to the Payroll List screen.
  • Select the Employee from the Employee List and set the date range with the start date going way back to the employee start date(or even before that) and the end date being today (or any future date).
  • Click on Show.
  • This will show all payroll entries for that particular employee. Locate the very first payroll entry, which would be the very first one at the bottom, and click on the pencil icon.
  • Under entitlements, if the ‘Auto Calc’ is ticked for both Annual Holiday Leave and Personal Sick Leave, untick them.
  • Calculate the Annual Holiday Leave and Personal Sick Leave in hours manually based on the number of work hours per day, for that employee (i.e Number of Annual Holiday Leave days * Number of work hours per day)
  • Enter the calculated hours into Annual Holiday Leave field and Personal Sick Leave field.
  • Click on Save And Close.

This will change the Annual Holiday Leave and Personal Sick Leave entitlements back to hours for that employee.