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Make Payment

  1. Apply a Payment to a Purchase
  2. Payment Information
  3. Creating a Bulk Electronic Funds Transfer (EFT) Payment File
  4. The Bulk EFT file doesn’t work for my Bank?
  5. My country isn’t supported yet, when will it be?

The Make Payment screen is used to apply payment to Sales or a Purchases. This screen also allows you to add/edit an existing payment.

Apply a Payment to a Purchase

  1. Click the add icon adjacent to payment in the main menu.
  2. Enter in the amount you wish to pay if it differs to the default (full payment). You can assign payment to as many Purchases as you like provided that the total allocated does not exceed the total payment amount at the top of the screen.
  3. The Amount Remaining To Be Allocated line shows you the difference between the total amount and the amount allocated to all of the Purchases. If this number is a negative number, you have allocated more than the total amount of the payment. If the amount is $0.00 you have allocated all of the payment amount correctly. If it is a positive number, you have not allocated enough.
  4. Sometimes you need to store more detailed information about a transaction for tax or reference purposes. The notes field gives you a place to store such information.
  5. Save the Payment. This screen will not allow you to save the payment until you have correctly allocated the payment.

Payment Information

Date Enter the date that the payment was paid or received here.
Amount Enter the payment amount into this field. Saasu will automatically calculate the Tax based on the invoices the payment is allocated to.
Account Enter the account that was used to perform the transaction in this field. That is, where the money was paid from, or received to. To create a new account, click the plus icon.
Reference This field allows you to include additional reference information to help you to identify the transaction, or to cross-reference with your bank records. For example you can use this field to store anything you like a EFT reference or cheque number.
Date Cleared This field allows you to store a date that the payment cleared in your bank or credit card account if different to the Date specified earlier.
Summary To make it easier to find and identify your transactions, enter in a brief summary. The summary appears in some reports and transaction lists. It is recommended that you keep this summary reasonably brief so that it appears more neatly on reports and transaction lists. For more detailed information about the transaction, use the Notes field instead.
Invoice List The payment screen shows a list of invoices that are unpaid so that you can assign a payment across multiple invoices.
Contacts Use the Show outstanding invoices for Contact List drop-down to narrow down the Purchases in this list. This is useful if you have a large list of outstanding amounts to contend with.

Creating a Bulk Electronic Funds Transfer (EFT) Payment File

The bulk EFT payment file (or Direct to Bank file) is a convenient way of making bulk payments by uploading it to your online banking application.

  1. Speak to your bank and get the required authorities to process Bulk EFT files through online banking.
  2. You should receive a Bank Code and a UserID for processing Bulk EFT files from your bank.
  3. Go to the Bank Account add/edit screen for the bank account you will use to make payments from with the Bulk EFT files.
  4. Ensure the details are filed in correctly. See this example (which has Saasu’s code blanked out)
  5. Ensure you have entered EFT banking details against each Contact that you will be paying by this method. The ABA file won’t validate unless every payment has correct bank details against its Contact.
  6. From a list of unpaid Purchases check the boxes against the ones you would like to pay.
  7. Choose pay selected and enter the details including Reference to be BulkEFT or similar.
  8. Save the payment and an Bulk EFT file (ABA file) will become available to save to your desktop by clicking on its link.
  9. Sign in to your online banking and upload the file to the appropriate area for processing by your bank. Each bank is different so for detailed direction on how to do this you will need to follow instructions in your bank website or contact them.

The Bulk EFT file doesn’t work for my Bank?

Different banks have different rules for accepting the bulk EFT files and in case if your Direct to Bank payment file does not get accepted by your bank’s internet banking application, then one of the following reasons could be causing the problem/s.

  • With certain banks, the Business name that appears in the bulk EFT file should be the same as the one you have registered with the Bank in order to obtain the bank User Id for Bulk EFT file processing. Therefore it is important that the name you have entered in Settings < Manage File Identity area is exactly the same as the one you have given as your organisation name to the bank. Note that the maximum number of characters allowed for the Organisation Name in Saasu is 75 characters.
  • It is always better to enter a transaction summary when you are applying a payment. If you do not enter a transaction summary then by default Payment File will be entered as the summary for the payment. It is important you enter a transaction summary related to the payment you applied so that when it appears in your bank statement you know what the payment was for. Note that the transaction summary gets truncated in the Bulk EFT file if longer than 12 characters.
  • The account name you enter as the bank Account Name when you are setting up the Bank Account in your Saasu file has to be same as the one created for you by the Bank. So for an example, if the account name is John Citizen with the bank XYZ, then the account name you enter when you setup bank XYZ in Saasu should also be John Citizen.
  • Certain banks do not accept any special characters in their Bulk EFT files. Therefore it is important that you do not enter any special characters such as ‘#, *, ^’ in the summary for the payment you are applying and also do not use any for your Invoice Numbers as well.

My country isn’t supported yet, when will it be?

Current countries Saasu supports are:

  • Australia - Australian Bank Association (ABA)
  • United States of America - American Banking Association (ABA) - TBA
  • New Zealand -TBA
  • United Kingdom - TBA