Saasu supports different types of invoices for entering Sales and Purchases. The following is a brief explanation of the differences and instances they are most likely to be used:

Sales

• Tax Invoice

a) Registered for tax.
b) Transaction has taken place between you and the customer.

• Sale Invoice

a) Not registered for tax.
b) Transaction has taken place between you and the customer.

• Sale Order

a) Goods have not been delivered/manufactured for the customer.
b) Money may or may not be owed by the customer yet.
c) Deposit may have been received.
d) Depends on business processes, industry, type of business etc.

• Money In (Income)

  (Note: this may fall under a simplified transaction approach at a later date for quick capture of transactions)

a) Quick cash transactions e.g: POS transactions.
b) Used especially when not much paper work is involved.

• Adjustment Note

a) A change is required for an already issued Sales/Tax Invoice.
b) Read more on Issuing an Adjustment Note.

• Pre-Quote Opportunity

a) Indicative estimates for selling not given to the customer.
b) This should not be issued to prospects/customers.
c) Mainly used for sale pipeline tracking and managing.

• Quote

a) Issued informing prices when a request has been made.

Purchases

• Tax Invoice

a) Registered for tax.
b) Transaction has taken place between you and the supplier.

• Purchase Invoice

a) Not registered for tax.
b) Transaction has taken place between you and the supplier.

• Recipient Created Tax Invoice (RCT Invoice)

  Zone: AU (Australia)

a) Issued when the seller isn’t sure what they need to charge you.
b) An example is issuing commission for partners or resellers of products and services you offer.
c) Only issued under criteria set out by the Australian Taxation Office.

• Money Out (Expense)

  (Note: this may fall under a simplified transaction approach at a later date for quick capture of transactions)

a) Quick expense transactions e.g: Withdraw money from the POS for a payment.
b) Used especially when there is not much paper work involved.

• Purchase Order

a) Issued to the supplier when goods are required.
b) Money may or may not be owed by the customer yet.
c) Deposit may have been paid.
d) Depends on business processes, industry, type of business etc.

• Adjustment Note

a) A change is required for an already issued Purchase/Tax Invoice.

• Pre-Quote Opportunity

a) Indicative estimates for buying.
b) This should not be issued to buyers.

• Quote

a)For tracking quotes received from suppliers so other Saasu users can review proposed offerings