Minimalist Work Hacks

A minimalist philosophy in business can save you a lot of headaches, undue stress, and reinvigorate your focus on the things that really matter. We decided to share a few easy to implement and sure-fire ways to clean up the clutter in your business. Here are our favourite ideas that can be implemented right now!

Operational Benefits of Minimalism

Having a minimalist philosophy carries a range of operational benefits for your business. Lean, agile organisations can quickly mitigate their risks, adjust their strategy and reduce the workload associated with change.

Minimalists Maximalists
No/little investor pressure Pressure from investor and markets
Agile product and service design Scaling agility isn’t easy
Quick cost base alterations Cost base changes slow and difficult
Clarity of a simpler mission Dispersed focus across many areas
Easier to cut mistakes fast Hard to stop mistakes quickly
Quick to start new ideas Slow to start new ideas

Reducing Data Silos

Managing data consumes large amounts of time and adds complexity in a logarithmic way as you add extra storage methods and databases. Cutting down the amount of separate places you store data is a great place to start. It’s all about cutting out the non-essential and taking stock of your systems. Which platforms provide the largest storage capacity, accessibility, portability and security? Depending on your industry your priorities will be different.

Reduce down from having multiple hard drives (internal and external), SD cards, USB sticks and cloud storage methods to a more unified data redundancy method. e.g. cloud, local cloud drive plus a backup service. USB/SD’s are dangerous, they can be easily lost.

Reducing Contact Silos

Another great idea is to reduce the amount of contact/customer data silos you have. Every day, businesses are dealing with contacts in salesforce, email contacts, social media contacts, spreadsheets etc. No doubt this list could be cut down.

Start knocking one of those unnecessary silos off at a time and get back to something that’s much simpler. Once you’ve cut down you can work on getting more efficient at sharing data between them.

Using Procedures as Filters

Having procedures is a fantastic way to reinforce a minimalist approach to business. What procedures do is act like filters – outlining what should and shouldn’t be done. It’s a great way to cut out all the non-essential noise and maximalist junk.

Keep in mind that adding excessive procedures, implemented without critical thinking, can be operationally expensive.

System Selection

It’s great finding new systems that boost the efficiency of your day-to-day. That being said, there’s a balancing act when expanding too far beyond your core systems. Not only do you start introducing risks around security, but system complexity can also be expensive! More subscriptions, more software licenses, higher staff training costs, maintenance and upgrade costs, limited file search/view-ability, and an increase in reporting costs.

Aside from programming, 80% of what Saasu does is covered in 5 systems. Think about your businesses 80%. Which systems are your bread and butter, and which systems are really just there for that 5 – 10% of the time. Could you do without them? Are you being owned by systems and paying too much? Keeping it lean will help keep the business simple, and save the complexity for the stuff that matters.