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Investments

How do I set up stocks/shares so I can hold them on my balance sheet?

  1. Select Add > Item - The code represents a short symbol for the type of share you have bought. You can find this on your tax invoice (eg GOOG). The description is the company whose shares you are buying (eg Google Inc).
  2. Select I Inventory this item if you want to keep an inventory on this item > Select the account you want the shares to go to (eg Asset: Share Portfolio).
  3. Tick Buy for this item.
  4. Leave the Purchase Tax Code and Primary Supplier fields blank.
  5. Tick Sell for this item.
  6. Select the account you want the sale to go to:
    Income Account Income: Shares Sold.
    Sales tax code -- no tax code --.
    Cost of Sales Account Cost of Sales: Shares Bought.
  7. Click Save and Close - Once you have set up an item code for a particular share, each time you buy another share you can just duplicate the item and update the code and description with the new share.

How do I enter a stock/share purchase?

  1. Select Add > Purchases to add a new share.
  2. Ensure the type of invoice is a Tax Invoice or (Invoice).
  3. The contact is the company you are receiving the invoice from.
  4. The date is the transaction date on the invoice.
  5. The invoice is sometimes called the contract number.
  6. The summary is the description of what the receipt if for.
  7. For a purchase of a share, you use the following with the code of the share (eg Buy GOOG 200@ $3.00). The layout is an Item type invoice.
  8. Code it using one of these options (depending on your requirements):
  9. NOTE: The item code needs to be set up before you can code the invoice. You can do this on the Items page from the dashboard.

    Quantity Item Description Unit Price Amount
    200 GOOG Google Inc. 3.00 600.00
    1 BRO Brokerage 25.41 25.41
          Total Inc. Tax 627.95

    Or, if you want to capitalise your brokerage into the purchase price, use the GOOG item, set the quantity to zero, and manually enter the amount paid instead.

    Quantity Item Description Unit Price Amount
    200 GOOG Google Inc. 3.00 600.00
    0 GOOG Brokerage   27.95
          Total Inc Tax 627.95
  10. Apply the payment:
    • The date paid is the settlement date.
    • The bank account is where the money is deposited.
    • The Ref # is how you paid for it - You could use DEP to represent direct deposit and then the bank's reference.
  11. Click Save and Close.

Once you have set up a payment for a particular share, each time you sell another share you can just duplicate the payment. Update the invoice number, date, amounts, and payment details. Then click Save and Close.

NOTE: If you set up your Share purchase like this, Saasu will automatically track your portfolio. From the main menu choose Items > Items to see your outstanding positions.

How do I sell stocks/shares?

  1. Select Add > Sales to add a new sale.
  2. Ensure the type of invoice is a tax invoice.
  3. The contact is the company who sold the shares for you (eg if St George sold your Google Shares, the contact would be St. George).
  4. The date is the transaction date on the invoice.
  5. The invoice is sometimes called the contract number.
  6. The summary is the description of what the receipt is for (eg for a sale you might enter Sell GOOG 200@ $4.00).
  7. Layout is an Item type invoice.
  8. Code it as follows:

    NOTE: An item code was set up when you bought the share, so you won't need to do this again.

    Quantity Item Description Unit Price Amount
    200 GOOG Google Inc. 4.00 800.00
    0 GOOG Brokerage   -27.95
          Total Inc. Tax 772.05
  9. Apply the payment:
    • The date paid is the settlement date.
    • The bank account is where the money is deposited.
    • The Ref # is how you paid for it - You could use DEP to represent the direct deposit and then enter the bank's reference.
  10. Click Save and Close.

Once you have set up a payment for a particular share. Each time you sell another share you can just duplicate the payment. Updating the invoice number, date, amounts and payment details. Then click Save and Close.

How do I capture dividends paid in Australia?

  1. Select Add > Sales to add a new sale.
  2. Ensure the invoice type is Tax.
  3. The contact is the company you are receiving the invoice from.
  4. The date is the record date on invoice.
  5. An invoice is sometimes called a reference number.
  6. The summary is a description of what the receipt is for (eg for a dividend you use a code such as TIM Dividend).
  7. The layout is a Service type invoice.
  8. Code it as follows:
    Description Account Amount
    TLS Dividend on 100 Shares Income: Dividend Received 150.00
    Franking credit on Shares Asset: Franking Credit -49.71
    Franking credit on Shares Income: Dividend Received 49.71
  9. Apply the payment:
    • The date paid is the payment date.
    • The bank account is where the money is deposited.
    • The Ref # is how you paid for it - You could use DEP to represent the direct deposit and then add the bank's reference.
  10. Click Save and Close.
    Once you have set up a payment for a particular share, each time you sell another share you can just duplicate the payment. Update the invoice number, date, amounts, and payment details. Then click Save and Close.